PLEASE READ THIS POLICY CAREFULLY BEFORE USING WORKFINDER
We are Workfinder Limited, a limited company registered in England and Wales with registration number 12072557. Our registered address is C/O Salisbury House, Station Road, Cambridge, CB1 2LA. This webpage sets out when and how we use your personal information that you or others provide to us when using the App and/ or our Website (“Workfinder”).
Please take time to read this Policy, which together with the Workfinder Terms and Conditions, describes our policy and practises with regard to all processing of Personal Information (as defined below) we undertake in relation to your use of:
We may share your personal information with our [agent] and group company, Founders4Schools, a registered charity (charity number 1162197) located at 101 Euston Road, London, NW1 2RA in order for them to promote Workfinder by accessing their wide network of Employers, Educators and Young People. The table at the bottom of this Policy sets out the details of the controller(s) of your Personal Information.
By accessing, browsing or otherwise using WorkFinder, you are agreeing to be bound by this Policy (and our Terms and Conditions. If you do not agree to any part of this Policy, you should not use Workfinder.We have designated a Director who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us by email at firstname.lastname@example.org.
In this Policy:
"App" means the app to be used on mobile devices to arrange Work Experience;
"Educator" means an person who is employed by an organisation dedicated to educating children and young adults;
"Employer" means a company, person or partner who uses Workfinder to offer Work Experience;
"Offer" means means an offer for Work Experience made by an Employer in response to an application by a Young Person;
"Permission Grantor" means the parent or guardian of a Young Person under the age of 16 years old;
"Personal Information" means information that relates to a living individual who can be identified from that information that is held by us or is likely to be held by us;
"Website" means the websites www.workfinder.com and www.founders4schools.org.uk to be used to arrange Employer encounters including Work Experience;
"Work Experience" means work experience undertaken by the Young Person with the Employer in the UK, which has been organised through WorkFinder; and
"Young Person" means a Young Person who uses WorkFinder to find Work Experience;
Personal Information - the basics
We take your privacy seriously and are committed to protecting the privacy of any Personal Information you give us or we collect from you.
In order to provide services offered by Workfinder, we need to collect and process certain Personal Information (as set out in this Policy) from you. Except to the extent that we are permitted or required by law, any Personal Information we collect will be used, processed and shared only for the purposes and in ways set out in this Policy.
Personal Information we collect and process about you
The Personal Information you give us may include:
If you are a Young Person:
If you are an Employer:
If you are a Permission Grantor:
Personal Information we collect about you and your device:
Please note that we don't track any location-based information from your mobile device. We may collect anonymised details about visitors to Workfinder for the purposes of aggregate statistics or reporting purposes.
Young People’s Personal Information: As part of our services we may seek to collect Personal Information in order to help Young People to use Workfinder and find work experience with companies that they may be interested in working for. We value Young People’s privacy and do, and will, not knowingly collect Personal Information from any Young Person under the age of 16 without having first obtained consent from that child's Permission Grantor (other than such information as is necessary in order to obtain such Permission Grantor's consent). If you are under the age of 16, you cannot use Workfinder unless you have the consent of, and are supervised by, a Permission Grantor.
Until we have established the age of a user we only store anonymised data locally on the user’s device and do not transmit it to our servers or third party servers. We ask children to confirm their age and, if that child tells us that they are under 16, we will ask them to provide us with their Permission Grantor's contact details. We will only use those details for the purpose of obtaining permission from such Permission Grantor for the child's use of the App.
If you are a Permission Grantor with a child under the age of 16 who is using Workfinder and you have not provided permission, please let us know as soon as possible, by contacting us by email at: email@example.com.
How we may use, process and share your Personal Information
We may process your Personal Information for the following purposes:
Please refer to the Annex below for a summary of our processing activities.
We may disclose your Personal Information to third parties:
We will keep you informed about our work and services, as such we process certain of your Personal Information to provide you with further information about us and our services, for instance, we may send registered users service reminder messages via the App from time to time and/or Workfinder newsletters which we send by email once a month. You can unsubscribe from receiving such newsletters at any time by clicking the "Unsubscribe" option at the bottom of our emails. Please note that if you unsubscribe you will no longer receive our newsletters via email until such time as you re-subscribe.
We do not sell or pass your Personal Information to third parties for their own marketing purposes.
Where we store your Personal Information
Transfer outside the UK.
We may transfer your Personal Information to third parties (as set out above) located in countries that are outside of the European Economic Area (EEA), for example we may send your application to potential Employers whose headquarters are located outside the EEA. Your Personal Information may also be processed by staff operating outside the EEA who work for us or for one of our service providers / suppliers.
Different privacy laws may apply in these countries, and you understand and unambiguously agree (by submitting your Personal Information) to such transfer, storing or processing of your Personal Information to these countries and third parties..
Whenever we transfer your personal information outside of the EEA, we ensure it is protected by making sure at least one of the following safeguards is in place:
Please note that countries which are outside the EEA may not offer the same level of data protection as the UK, although our collection, storage and use of your Personal Information will continue to be governed by this Policy.
How long we store your Personal Information
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or legal requirements. If you are a Young Person, we will store your Personal Information until you reach the age of 24 in order to try and ensure that each Young Person obtains 100 hours of Work Experience per year.
For any other personal information, in order to decide our retention period, we consider the amount, nature and sensitivity of the personal information, the risk of harm from unauthorised use or disclosure of your personal information, the reasons why we handle your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
Security of your Personal Information
Whilst we take appropriate technical and organisational measures to safeguard your Personal Information, no transmission over the Internet can ever be guaranteed to be secure. Therefore, we cannot guarantee the security of any Personal Information that you transfer over the Internet to us and any such transmission is at your own risk.
You should avoid sharing any information on Workfinder (including when providing Work Experience feedback) that you would not be comfortable sharing in public.
Your rights and access to Personal Information
You have the right to ask us to:
We are not required to comply with your request to erase Personal Information if the processing of your Personal Information is necessary:
If you wish to exercise any of the above rights, please send us an email to: firstname.lastname@example.org.
Third party sites and applications
Changes to our Policy
This Policy was last updated on 16 August 2019. This Policy may change from time to time and, if it does, the up-to-date version will always be available on Workfinder. Please note that by continuing to use Workfinder you are agreeing to any updated versions of this Policy.
Queries and our contact details
If you have any questions, comments and/or requests relating to this Policy, please get in touch with us or, if you are under the age of 16, ask your parents to get in touch with us by email at: email@example.com.